Open: Receptionist

We seek to hire a dedicated and a charismatic Receptionist to assist us in serving our esteemed customers satisfactorily. The desired person will be required to perform the following duties and responsibilities:-

  1. Greet and welcome guests as soon as they arrive at the office
  2. Direct visitors and customers to the appropriate person and office/department.
  3. Answer, screen and forward incoming phone calls
  4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  5. Provide basic and accurate information in-person and via phone/email
  6. Receive, sort and distribute daily mail/deliveries
  7. Maintain office security by following safety procedures and controlling access via the reception desk
  8. Assist in ordering front office supplies and keep inventory of stock
  9. Update calendars and schedule meetings when need be
  10. Keep a track record of front office requirements
  11. Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
  12. Adherence to the Company Dress Code by remaining smart and presentable
  13. Perform other duties as may be required from time to time

Requirements

  1. University degree; additional certification in Office Management is a plus
  2. Proven work experience as a Receptionist, Front Office Representative or similar role
  3. Proficiency in Microsoft Office Suite
  4. Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
  5. Professional attitude and appearance
  6. Solid written and verbal communication skills
  7. Ability to be resourceful and proactive when issues arise
  8. Excellent organizational skills
  9. Multitasking and time-management skills, with the ability to prioritize tasks
  10. Customer service attitude
  11. Should be a person of integrity and positive values

How to Apply

Applicants who meet the above criteria are required to send their applications to recruitment@optiven.co.ke  by 30th June 2018 with “RECEPTIONIST” being the subject of the email with detailed CV names & addresses of three referees. Only shortlisted candidates will be contacted.

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