JOB TITLE: Human Resource Assistant
DEPARTMENT: Human Resources & Talent Development
LOCATION: Nairobi, Kenya
REPORTS TO: Human Resource & Administration Officer

JOB PURPOSE:

The Human Resource Assistant will support the HR & Administration Officer in coordinating HR activities and ensuring compliance with human resource policies, processes, and procedures. This role also involves providing administrative support to the HR department, maintaining up-to-date employee records, and assisting in various HR functions such as recruitment, training, and employee relations.

PRINCIPAL RESPONSIBILITIES:

  1. Support in the implementation of HR policies, practices, and processes in compliance with labor laws, employee contracts, and internal HR policies.
  2. Provide administrative support in the business operations, including leave administration, payroll data entry, statutory payments, document preparation, and record keeping.
  3. Maintain up-to-date documentation of manual and HRIS, and file/scan related personnel records.
  4. Assist in administering the grievance handling and disciplinary process as defined in the Company Policy.
  5. Engage and communicate with employees on new policies, procedures, and organizational changes, gathering feedback.
  6. Support in resolving staff welfare issues, Employee Relations and managing health and safety matters within the workplace.
  7. Assist in coordinating staff training and development plans.
  8. Support the recruitment and selection process by coordinating interviews and facilitating the induction and on-boarding process for new hires to ensure smooth integration.
  9. Help organize and coordinate meetings, training sessions, conferences, workshops, and other company events.
  10. Prepare periodic (daily, weekly and monthly) HR reports.
  11. Perform other duties as maybe assigned from time to time.

KNOWLEDGE AND EXPERIENCE:

  • Education: Bachelor’s degree in Human Resources from a reputable institution of higher learning, CHRP certification will be an added advantage.
  • Experience: 1-3 years of experience in human resources and administrative roles.

SKILLS

  • Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems.
  • Knowledge of Local employment laws.
  • Excellent communication (both verbal and written) and presentation skills.
  • Persistent and results-oriented.
  • Ability to adapt quickly in a performance-based culture environment.
  • Ability to work under pressure and meet strict deadlines.
  • Ability to work both independently and collaboratively within a team environment.

EXPECTATIONS:

  • Maintain the highest standards of work ethics.
  • Observe strict confidentiality of all company information.
  • Adhere to company policies, regulations, and culture.
  • Meet performance expectations and contribute to the team’s success.
  • High levels of honesty/integrity and professionalism.

HOW TO APPLY:

If you believe you have high performance culture, positive mental attitude and are self-driven, then apply through recruitment@optiven.co.ke having HUMAN RESOURCE ASSISTANT as the subject matter of the email.

NB:

  • We do not charge for job applications and interviews.
  • Last day of receiving applications is 19th July 2024.
  • Shortlisting will be done on rolling basis.
  • Gross salary remains as per the given budget.
  • Due to the huge number of applications we get, only shortlisted candidates will be contacted.
  • Canvassing will lead to automatic disqualification.
  • Applicants give the company express consent to conduct background checks for employment suitability.
  • Optiven Group is an equal opportunity employer.
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